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Cheverus High School Magis Award -- By-Laws
Purpose
The creation of the Magis Award is to recognize those alumni who, in adherence to the Jesuit tradition, have lived their lives in the pursuit of excellence for the purpose of more fully becoming “people for others”. The word Magis is a Latin word meaning literally “More”, and was chosen to dramatize the Ignatian attitude that one can always do more to serve others and God. Recipients of this award can come from any field and their selection will be based solely on how their lives have been a living example of the Cheverus ideals and tradition.
ARTICLE I
Cheverus Magis Award Committee
A. A seven member Magis Award Committee will govern and oversee all aspects of the Magis Awards.
B. The Committee shall be comprised of the following members:
1. The President of Cheverus High School or his representative.
2. The Director of Alumni Affairs.
3. Three members, one appointed by the President and two by the Director of Alumni Affairs, who are either alumni, former members of the Board of Trustees, or, past faculty members who taught at Cheverus for a minimum of 15 years.
4. Two members of the Cheverus faculty who have been here a minimum of twelve years. These faculty members will be appointed by the Director of Alumni Affairs.
C. The Hall of Fame committee shall elect a Chairman, Secretary, and Treasurer from its members.
D. The President of CHS, or his representative, and the Director of Alumni Affairs will be permanent members of the Magis Award Committee.
All other members will be elected or appointed for a three-year term.
E. If the Chairman, Secretary, or Treasurer is unable or unwilling to complete his/her term of office, the Magis Award Committee
will elect another person from its membership to fulfill the unexpired term.
F. If a non-officer of the Magis Award Committee is unable or unwilling to complete his/her term of office, the Director of Alumni Affairs
shall appoint a replacement to complete the term, with regard to the appropriate composition of the Committee. Replacement
members may seek reappointment at the conclusion of that term but may not serve more than 3 consecutive years.
ARTICLE II
Responsibilities of Officers
A. The Chairman shall be the presiding officer of the Magi Award Committee. He/she will be responsible for the calling and running of all meetings and the appointment of standing committees. The Chairman has the power of appointment.
B. The Secretary will act as the Recording Secretary at all meetings and will record all actions taken at those meetings. He/she will
provide the members of the Hall of Fame Committee with written minutes of the preceding meeting and will be responsible for all official correspondence to the members of the Magis Award Committee. In the absence of the Chairman, the Secretary will assume the duties and authority of the Chairman.
C. The Treasurer will be the responsible officer for all Magis Award funds. He/she will provide the Committee with a regular financial
statement that must be approved. In the absence of the Secretary, the Treasurer will assume his/her responsibilities and authority. In the absence of the Treasurer, the Chairman will fill his/duties.
D. All Magis Award Funds will be placed in a special restricted account and may only be disbursed by the Chair, Treasurer, or the
Director of Alumni Affairs.
ARTICLE III
Advisors to the Committee
A. The Chairman, with the approval of the Magis Award Committee, may appoint any person he/she desires to serve in an advisory
capacity to the Committee or to work on a special project.
ARTICLE IV
Eligibility of Election
A. All recipients of the Magis Award must either be a graduate of Cheverus High School, a present or past faculty or staff member, or a past member of the Board of Trustees.
B. Any person considered for the Magis Award must have lived his/her life in the Cheverus tradition of “being a person for others”.
ARTICLE V
Screening of the Nominees and the Election Process
A. The Magis Award Committee, along with a designated Historian, if desired and available, will conduct research on each of the nominees and prepare a biographical summary of each individual as it applies to his qualifications. The committee will also gather any information that would be pertinent in the candidate’s consideration for election.
B. A file will be developed on each nominee. This file will include the individual’s nomination form, biographical summary, personal photograph, and any personal recommendations that are available.
C. The Magis Award Committee will vote upon the nominees and a majority vote of the entire committee is necessary to receive the award. Those nominated but not selected will remain in the pool for consideration for a total of three years. After three years they must be nominated again to be considered.
D. Under unusual circumstances, a committee member may cast a proxy ballot. This must be in the hands of the Chairman two days before the actual voting.
E. A maximum of five will be inducted in a one-year period.
F. Each nomination will be submitted in writing. A standard form will be used in all of these nominations.
G. Anyone is eligible to submit nomination papers.
H. Nomination forms and paperwork must be received by November 5, 2004.
I. Induction will take place the second Sunday in December of each year.
ARTICLE VI
A. An appropriate banquet held annually on the second Sunday of December will recognize the recipients.
B. Each recipient will receive a plaque symbolic of this recognition.
C. A Magis Award plaque, listing all the recipients, will be put on permanent display in an appropriate place at Cheverus High School.
ARTICLE VII
Magis Award Committee Meetings
A. The Chairman is responsible for the convening of all Committee meetings and will notify the members of the Committee at least one week prior to the date, unless a special or emergency session must be scheduled.
B. Meetings will be conducted quarterly or whenever the Chairman, or a majority of the Committee, deems it necessary for the smooth running of the organization.
C. A majority of the Committee members must be present to constitute a quorum. No official business may be conducted without a quorum.
ARTICLE VIII
A. The Cheverus High School Magis Award By-Laws may be amended by a two thirds vote (5) of the Magis Award Committee.
B. The Process to amend will be as follows:
1. A proposal of amendment
2. A seconding of the proposal
3. Open discussion by the members of the Committee
4. A vote by the members of the Committee
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